RELATED: How to Ensure Hybrid Conference Success 4. Interview: Host an interview with an industry influencer.Q&A: A panel of experts or a speaker answers questions from the audience.Panel: Host a hybrid event with a group of experts discussing a particular topic.Dual Speakers: Two speakers engaging the virtual attendees from two different perspectives of the topic.Single keynote speaker: One presenter shares a topic with the audience.However, the best option would be a format that resonates with your audience. Some conference planners combine two or more structures to keep the audience engaged. What type of event are you hosting? There are various forms of virtual events, and you can test out your favourite formats. RELATED: Effective Team Building Among Remote Workers 3. Having an estimated expenditure will also assist in decision-making. Some necessary expenses to include are event management software, technical support, and marketing expenses. If your team does not consider the budget during online conference planning, the event may come to a grinding halt when you run out of funds. You also need an event budget to ensure fantastic ideas do not fall to the wayside. Assign individual tasks to each team member to ensure accountability. For an unforgettable virtual experience, gather a group of meeting planners to help you with conference management. Virtual events have many moving parts and require a team to handle all the details. Organise Your Team and Establish a Budget RELATED: Online Event Engagement Strategies 2. Besides, you can map out their attendee journey and generate more leads at each stage. A proper understanding of your audience will help you create an event that adds value. Therefore, you need to figure out your attendees’ interests, the challenges they are facing, and goals. Defining your audience will help you streamline your event goals with their interests. It would be best to have your audience’s questions in mind to establish a strong foundation for a successful event. Mapping out your online conference is similar to planning an in-person event. Whether you want to create an event from scratch or convert a live event into a virtual conference, the following online event planning checklist will come in handy: Online Event Planning Checklist 1. For instance, if you do not engage your audience, they will abandon your session. Besides, online event planning has a unique set of challenges. While you do not need to worry about booking a venue or catering services, you must have a robust plan for the event to run smoothly. Organising any event is daunting, and an online or hybrid conference is no exception. While they do not provide face-to-face interaction like live events, but they transcend physical space and allow global outreach. We all know that many are turning to online conferences. Event and conference attendees’ health and safety is a significant concern for event and meeting planners and will be so even after the pandemic.
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